VBA User Forms videos | Excel VBA Forms Pt 17 - Editing Data

Posted by Andrew Gould on 18 April 2016

User forms aren't just for data entry; you can use them to edit and delete data too! This video explains how to create a form which allows the user to browse a set of records held in a worksheet and to edit and delete that data using the form. Along the way, you'll learn about a couple of advanced programming techniques such as declaring Enumerations and Property statements.

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01 Oct 18 at 16:23



Many thanks for the response. On a quick first read it looks as if that is exactly what I need and looks to be simpler and more elegant than the changes I was planning to make.

I am currently sitting on a boat in Croatia so I won’t get a chance to give this a try until I am back home, but I will do so as soon as I can.  I hope that revisiting past code did not take up too much of your valuable time.

Once again many thanks,


Colin Murdoch

02 Oct 18 at 07:42

You're most welcome Colin!  It's nice to know that the videos are still being used years after they were published.  Enjoy Croatia!

26 Sep 18 at 13:27


Many thanks for all the excellent videos.  I have been using them to add to my knowledge of VBA. 

I have been using the downloaded file accompanying this video as a basis of a project for myself (personal) as a stock system for my model collection.  Many of my controls are combo boxes from standard lists.  The basic work very well, but I hit on the idea of adding an extra page containing duplicate combo boxes and using these as a basis to set filters.  This works OK and a simple subroutine filters the data in the main worksheet.  However your "NavigateToRecord" ignores the filters and displays all the hidden rows.

I have started building a single element array to hold the row numbers of the visible rows which works OK, and I am about to write a different sub to replace your navigation routine.  However I wondered of there was a slick way your routine could be made to ignore the hidden rows?  If so this could save a lot of work.

As this video is now 2 years old, not sure if you will pick this up but thanks in anticipation.


Colin Murdoch.

01 Oct 18 at 10:37

Hi Colin,

If I had to do this I'd probably use a collection to hold the visible ID cells and populate this when the form is loaded.  At the top of the form's code page you could add this:

Private VisibleIDCells As Collection

Private Sub PopulateVisibleIDCells()
    Set VisibleIDCells = New Collection
    Dim r As Range
    For Each r In wsFilms.Range("A3", _
        VisibleIDCells.Add r, r.Address

    Next r
End Sub

You can then make a call to the PopulateVisibleIDCells subroutine in the Initialise event of the form.

You'll also need to modify the way the RecordCount property works:

Private Property Get RecordCount() As Long
    RecordCount = wsFilms.Range("A3", _
End Property

At the beginning of the ReadDetails subroutine, you'll need to change the way you set a reference to the current ID cell:

Private Sub ReadFilmDetails()
    Set CurrentIdCell = VisibleIDCells(CurrentRecordId)

I haven't tested this rigorously (it took long enough to remind myself what I'd done in the first place!) but the basics appear to work when I apply different filters to the list of films.

I hope that points you in the right direction!