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VBA - working with data videos | How do I loop through worksheets in multiple closed workbooks in VBA?

Posted by Andrew Gould on 14 April 2021

How do I loop through worksheets in multiple closed workbooks in VBA?

Looping through the collection of worksheets in a workbook is a standard technique in Excel VBA and easy to accomplish when the workbook is open. Did you know that you can do the same thing when the workbook is closed? This video explains how to do this using the ActiveX Data Objects library. You'll learn how to loop through the Excel files in a folder, creating a connection to each file using an ActiveX Data Objects Connection object. You'll learn how to query the schema of each workbook to return a list of the worksheets and loop through this list to read the name of each sheet. You'll also learn how to create a recordset object and populate it with data using an SQL Select statement. As a bonus you'll learn about the SQL Union All statment to select data from multiple tables at the same time and how to add criteria to a query using the Where clause.

See our full range of VBA training resources, or test your knowledge of VBA with one of our VBA skills assessment tests.

This video has the following accompanying files:

File name	Type	Description
Loop Through Worksheets in Multiple Closed Workbooks.xlsm	Excel workbook with macros
Movies 2011.xlsx	Excel workbook
Movies 2012.xlsx	Excel workbook
Movies 2013.xlsx	Excel workbook
Movies 2014.xlsx	Excel workbook
Movies 2015.xlsx	Excel workbook
Movies 2016.xlsx	Excel workbook

Click to download a zipped copy of the above files.

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This page has 1 thread

From:	Chandra
When:	23 Feb 24 at 07:11

Hello wiseowl,

Good Day!

inside folder have multiple files if open particular file have multiple sheets but I want to copy particular sheet data past into designation file using this code ,please help me

Option Explicit

Sub GetAllMovies()

Dim MyFilesPath As String

Dim MovieFileName As String

Dim cn As ADODB.Connection

Dim rsSheets As ADODB.Recordset

Dim i As Integer

Dim SheetList As Variant

Dim SQLString As String

Dim rsData As ADODB.Recordset

Sheet1.Range("A1").CurrentRegion.Offset(1, 0).Clear

MyFilesPath = ThisWorkbook.Path & "\My Files\"

MovieFileName = Dir(MyFilesPath & "*.xlsx")

Set cn = New ADODB.Connection

Set rsData = New ADODB.Recordset

Do Until MovieFileName = ""

'Debug.Print MovieFileName

cn.ConnectionString = _

"Provider=Microsoft.ACE.OLEDB.12.0;" & _

"Data Source=" & MyFilesPath & MovieFileName & ";" & _

"Extended Properties='Excel 12.0 Xml;HDR=YES';"

Set rsSheets = cn.OpenSchema(adSchemaTables)

SheetList = rsSheets.GetRows(Fields:="TABLE_NAME")

rsSheets.Close

Set rsSheets = Nothing

For i = 0 To UBound(SheetList, 2)

SQLString = _

SQLString & " UNION ALL SELECT * FROM [" & SheetList(0, i) = "April" & "]" '& _

'" WHERE [Oscar Nominations] > 0 AND [Genre] = 'Animation' AND [Title] LIKE '%2'"

Next i

SQLString = Mid(SQLString, 12)

'Debug.Print SQLString

rsData.Open SQLString, cn

Sheet1.Cells(Sheet1.Rows.Count, 1).End(xlUp).Offset(1, 0).CopyFromRecordset rsData

rsData.Close

SQLString = ""

cn.Close

MovieFileName = Dir

Loop

Sheet1.Range("A1").CurrentRegion.EntireColumn.AutoFit

End Sub

From:	Andrew G
When:	23 Feb 24 at 09:02

Hi! If you need to get data from a single worksheet in a workbook and you know the name of the worksheet, you can just include that sheet name in your select statement:

SELECT * FROM [YourSheetNameHere]

This video shows the full technique https://www.wiseowl.co.uk/vba-macros/videos/vba-ado-net-recordsets/multiple-workbooks-one-query/

I hope it helps!

From:	Chandra
When:	29 Feb 24 at 06:56

below code i am using,but it is not going to Then block, exit the next loop after that rsData.open SQLString there am getting an error ,please see i have attached the screen shot.

For i = 0 To UBound(SheetList, 2)

If SheetList(0, i) = wrk_shConfig.Range("T3") Or SheetList(0, i) = wrk_shConfig.Range("T4") Or SheetList(0, i) = wrk_shConfig.Range("T5") Then

SQLString = _

SQLString & " UNION ALL SELECT * FROM [" & SheetList(0, i) & "]"

End If

Next i

SQLString = Mid(SQLString, 12)

'Debug.Print SQLString

rsData.Open SQLString, cn

Command text was not set for the command object error

From:	Andrew G
When:	04 Mar 24 at 07:31

Hi!

It's difficult to know - there could be several reasons for this. I would start by trying some of the suggestions at this link https://stackoverflow.com/questions/25356832/run-time-error-external-table-is-not-in-the-expected-format

Hope you find the solution!

From:	Chandra
When:	02 Mar 24 at 06:13

really sorry to distub you! again i am getting below error,please let me

External table is not in the expected format error message

From:	Andrew G
When:	01 Mar 24 at 07:45

Hi! If you look in the Locals window you can see that sheet names which contain a space are enclosed with single quotes. Your code says:

"QTD Summary$"

It should say:

"'QTD Summary$'"

I hope it helps!

From:	Chandra
When:	29 Feb 24 at 16:38

please see marked blue color item , that is not going to inside then -block ,please help me on this ??????

Highlighted expression values in debug

From:	Andrew G
When:	29 Feb 24 at 08:40

The most likely reason is that the names of the worksheets you're testing for aren't in the list of values in the SheetList array. Don't forget that sheet names returned by the adSchemaTables constant have a $ symbol added to the end.

Reply

From:	Chandra
When:	23 Feb 24 at 10:42

Hello WiseOwl,

there is no single sheet , there are multiple sheets as a file , i have to find out according to sheetname not only one file , in folder i have multiple files

is it possible closed workbook query?

From:	Andrew G
When:	26 Feb 24 at 07:31

Hi! I think the easiest thing to do is introduce an IF statement after the beginning of the loop which processes the worksheet names, i.e. this line:

For i = 0 To UBound(SheetList, 2)

You can test for the different worksheet names, for example:

If SheetList(0, i) = "QTD summary" Or SheetList(0, i) = "Rlsr summary" Or SheetList(0, i) = "Disit summary" Then

I hope it helps!

From:	Chandra
When:	23 Feb 24 at 14:45

What You explained , that one exactly correct.

But my question here you said multiple workbooks has multiple sheets but same sheet name will be there in two times ex: ( QTD summary and Rlsr summary and Disit summary ) sometimes three sheets available and some times two sheets available and some times single sheet available

how can I fetch those. Sheet names and how can I loop it and how can I copy the data and how can I paste data respective destination file ,if you possible share me the code I will get to understand

I sent above one code Please look into that code. You will get to know I hope.

Please it is emergency request as early as possible support me

From:	Andrew G
When:	23 Feb 24 at 11:08

I'm sorry, I don't understand what you're trying to do. I understand that there are multiple worksheets in multiple workbooks but you said you wanted data from a particular worksheet. If so, and the name of the worksheet is the same in each workbook, you can just state the name of the worksheet in the select statement.

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