VBA - working with data videos | Excel VBA Part 56.7 - ADO Commands and Stored Procedures

Posted by Andrew Gould on 05 July 2019

This video shows you how to call and pass values to stored procedures from a SQL Server database using ADO commands. You'll learn how to reference parameters by name, how to pass values to parameters and how to retrieve a result set using a recordset object. You'll also see how to extract information from a stored procedure using output parameters.

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This video has the following accompanying files:

File name Type Description
01 Create Movies Database 2016.sql SQL query
02 Create Movie Procedure Single Parameter.sql SQL query
03 Create Movie Procedure Multi Parameters.sql SQL query
04 Create Movie Procedure Output Parameters.sql SQL query
Stored Procedures and Parameters with ADO.xlsm Excel workbook with macros

Click to download a zipped copy of the above files.

There are no exercises for this video.

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This page has 1 thread Add post
18 Mar 20 at 08:01


I have followed your video and everything works fine.

However, I would like to find out the number of records in the recordset because if there are more than 1m records, they can't be returned to the worksheet and so I would like to do some filtering to the results.

I added these few lines to your existing code:

        Dim j
        j = rs.GetRows(rs.RecordCount)
        Dim myarray() As Variant
        myarray = j

So altogether, the entire code is as follows:

Sub GetDataFromStoredProcedure()

    Dim cn As ADODB.Connection
    Dim cmd As ADODB.Command
    Dim rs As ADODB.Recordset   
    Set cn = New ADODB.Connection
    cn.ConnectionString = _
    Set cmd = New ADODB.Command
    cmd.ActiveConnection = cn
    cmd.CommandType = adCmdStoredProc
    cmd.CommandText = "spFilmList"
    Set rs = cmd.Execute   
        Dim j
        j = rs.GetRows(rs.RecordCount)
        Dim myarray() As Variant
        myarray = j
    WriteToSheets rs
End Sub

Private Sub WriteToSheets(ResultSet As ADODB.Recordset)

    Dim ws As Worksheet
    Dim i As Integer
    Set ws = ThisWorkbook.Worksheets.Add
    For i = 0 To ResultSet.Fields.Count - 1
        ws.Cells(1, i + 1).Value = ResultSet.Fields(i).Name
    Next i     
    ws.Range("A2").CopyFromRecordset ResultSet
End Sub

Why is it that adding those few lines makes the code return no results onto the worksheet (though the field names are retirned)?



19 Mar 20 at 08:17

Hi Duggie,

Here's the documentation for the GetRecords method you're using https://docs.microsoft.com/en-us/sql/ado/reference/ado-api/getrows-method-ado?view=sql-server-ver15

The important part is:

After you call GetRows, the next unread record becomes the current record, or the EOF property is set to True if there are no more records.

Rather than doing that, you can set your recordset to use a client side cursor and then just just the RecordCount property to determine how many rows you have retrieved:

Sub GetDataFromStoredProcedure()

    Dim cn As ADODB.Connection
    Dim rs As ADODB.Recordset
    Set cn = New ADODB.Connection
    cn.ConnectionString = _
    Set rs = New ADODB.Recordset
    rs.ActiveConnection = cn
    rs.Source = "spFilmList"
    rs.CursorLocation = adUseClient
    Debug.Print rs.RecordCount
    If rs.RecordCount > 1000000 Then
        'code to apply recordset filters
        WriteToSheets rs
    End If
End Sub

Hope that helps!

08 Apr 20 at 10:16


Thanks for your suggestion.

Apologies for the delay in replying, been side tracked with job-hunting, successfully started but then cut owing to a certain worldwide incident!