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Posted by Andy Brown on 01 November 2013
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Repeating row labels for groups in a pivot table
Someone on a course this week asked me how you could do the following:
|Without repeated labels||With repeated row labels|
That is, whether you can get Excel to show every row label, even when there are duplicates. The answer, I'm pleased to say, is yes!
Repeating row labels
The file for this blog (should you want to try things out yourself) can be downloaded here. The first thing to do is to right-click on the group whose rows you want to repeat, and choose to change its field settings:
Right-click on the group (here it's the travel method we want to repeat, so we right-click on Coach), and choose the Field Settings... option shown.
Next, prevent subtotals appearing for this group (otherwise they will come between the repeated row labels, which looks strange):
Select None as shown here to avoid subtotalling the travel methods.
Now go to the Layout & Print tab on the same dialog box, and tell Excel to display the pivot tables labels in separate columns, without grouping:
You need to display your row labels in tabular form.
Finally (and still in the same dialog box) tick the box to repeat item labels (at last!):
Tell Excel to repeat the item labels!
You should now see your pivot table row labels repeating for each group:
The row labels are now repeated, as required!
And that's it!