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Event-handling macros in Excel Visual Basic
Part five of a five-part series of blogs

Want to do something when a user opens a workbook, or stop them clicking on a particular cell? You need to learn how to attach code to Excel workbook or worksheet events!

  1. Introduction to Handling Events in Excel VBA Code
  2. Workbook Events
  3. Events for a Particular Worksheet
  4. Bypassing Macros
  5. Considerations for Other MS Office Application Events (this blog)

This series of blogs is part of our Excel VBA online tutorial.  If you want to learn more, have a look at our classroom-based courses in VBA macros and/or Excel.

Posted by Andy Brown on 22 November 2011

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Considerations for Other MS Office Application Events

Although this blog is mainly about Excel VBA, I thought I'd briefly show how events work in various other Microsoft Office applications.  I've used Office 2010 for all of the examples on this page, but the ideas would work just as well in Office 2007.

MS Word Events

Microsoft Word follows pretty much the same pattern as Microsoft Excel:

Word in Project Explorer

You can double-click on ThisDocument to attach code to an event for the document.


The list of events available isn't as rich as it is for Excel:

Word events

The list of events doesn't include BeforeClose, for example.


There is a way to create additional events for Word using something called an event sink, but it's scary stuff, and you'll need to understand classes to work out what's going on.

PowerPoint Events

PowerPoint doesn't allow you to attach code to events easily:

PowerPoint VBA Project Explorer

There is a presentation open, but you can't see that in Project Explorer.


However, as for Word there is a way to attach code to events for a presentation by creating something called an event sink (see above)

Even if you do create a PowerPoint event sink, you still won't have truly solved the problem, as you still need something to run a macro to create the event sink in the first place!

Microsoft Access Events

The whole of Access form and report design is based around the concept of events:

Access form events

This diagram shows the events available for a simple label control (a bit of text stuck on a form).


Whereas events in Excel, Word and PowerPoint are optional extras, you won't be able to write VBA code in Access forms or reports without using them all the time.

Microsoft Outlook Events

The events which can occur in an Outlook session are shown below:

Outlook events

Want to create a rule for how new mail should be treated? Don't bother with the Outlook rules - why not create your own in VBA!


Outlook macros are all held in a single file with an .OTM extension.

As the above examples show, handling events in Excel VBA is - as is so often the case - easier than doing the same thing in other MS Office applications.


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