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How to share dashboards and reports in Power BI Service
Part one of a six-part series of blogs

There are a fair few ways to let others see your masterworks: you can create an app, share a dashboard or create and share a report URL. This blog explains all of the ways that you can choose to share your Power BI reports and/or dashboards.

  1. Sharing reports and dashboards in Power BI Service (this blog)
  2. Sharing reports by publishing an app
  3. Sharing a Power BI dashboard
  4. Sharing reports
  5. Sharing a report as a PDF file, PowerPoint presentation, etc.
  6. Publishing a report to the web

This blog is part of a longer series, which together comprise a full online training course in Power BI Service.  You can see get details of our classsrom Power BI training courses here.

Posted by Andy Brown on 04 July 2017

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Sharing reports and dashboards in Power BI Service

OK, so I've created the following reports in Power BI Desktop, and I want to share them with the world!

Summary report Report by month
Page 1 - Summary Page 2 - By month

The report is based on the number of tests taken on our skills assessment website.

I've got a few choices for how to share it:

Method Notes
Publish an app The best (and recommended) way to make a set of reports and dashboards visible in one go.
Share an individual dashboard Share a dashboard with colleagues, emailing them to let them know what you've done.
Share an individual report You can generate a unique URL for any report, and share this with whomever you like!
Other ways to share Share a report as a PDF file, a PowerPoint presentation or a Power BI Desktop PBIX report.
Publishing to web You can embed your report within another website by publishing it to the web.

I'll cover each of these methods in separate parts of this blog, beginning with creating an app. 

I've covered the issue of security - who can see what data, when - in a separate blog.  You can see Microsoft's take on sharing Power BI reports here.

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