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There are a fair few ways to let others see your masterworks: you can create an app, share a dashboard or create and share a report URL. This blog explains all of the ways that you can choose to share your Power BI reports and/or dashboards.
- Sharing reports and dashboards in Power BI Service
- Sharing reports by publishing an app
- Sharing a Power BI dashboard (this blog)
- Sharing reports
- Sharing a report as a PDF file, PowerPoint presentation, etc.
- Publishing a report to the web
This blog is part of a longer series, which together comprise a full online training course in Power BI Service. You can see get details of our classsrom Power BI training courses here.
Posted by Andy Brown on 04 July 2017
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Sharing a Power BI dashboard
You can share an individual dashboard if you have Power BI Pro:
What you'll see if you try to share a dashboard from the free version of Power BI Service.
Sharing a dashboard
To share a dashboard, first select it in Power BI Service:
Select the dashboard that you want to share.
Click on this option at the top right of the Power BI Service window to share the dashboard:
The Share icon.
You can now say with whom you'll share this dashboard:
Specify one or more people within your organisation with whom you'll share your dashboard (and whether they will be allowed to share it in their turn).
You should now see a message confirming that you've been able to share your dashboard:
Yeah!
Viewing a shared dashboard
If you've been sent an email sharing a dashboard, you'll see something like this:
An exciting email from Microsoft!
You can then click on the link this contains. If you're not signed in to Power BI Service, you'll see this:
You'll need to sign in to a valid Power BI account.
Of course, if you haven't got Power BI Pro ...
Sigh ...
Otherwise, you'll see the shared dashboard! You can look at usage metrics:
On my machine, this message never disappeared, but I could still see the report.
This creates a report called Report Usage Metrics Report:
Clearly the dashboard I shared wasn't popular!
You can also click on the Subscribe button shown above to say whether you want to know whenever the dashboard is updated:
Here I'm going to get an email whenever someone changes the dashboard.
Next up, how to share whole reports ...