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A picture, it is said, is worth a thousand words, but this understates the truth. Consider this diagram (as it happens it shows formatting Excel 2010 sparklines), and imagine how long would it have taken to explain all of this in words alone:

Wise Owl recommend TechSmith's SnagIt screen capture programme for getting screen dumps, and Microsoft Word for producing manuals - provided that you can cope with Word's foibles, that is.