How to share dashboards and reports in Power BI Service
Part four of a six-part series of blogs

There are a fair few ways to let others see your masterworks: you can create an app, share a dashboard or create and share a report URL. This blog explains all of the ways that you can choose to share your Power BI reports and/or dashboards.

  1. Sharing reports and dashboards in Power BI Service
  2. Sharing reports by publishing an app
  3. Sharing a Power BI dashboard
  4. Sharing reports (this blog)
  5. Sharing a report as a PDF file, PowerPoint presentation, etc.
  6. Publishing a report to the web

This blog is part of a much longer series, which together comprise a full online training course in Power BI Service.  You can see get details of our classsrom Power BI training courses here.

Posted by Andy Brown on 04 July 2017

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Sharing reports

One way to share a report is to pin the entire report to a dashboard and then share that, as described in the previous part of this blog:

Pinning a live page

You can pin any report to a dashboard and then share the dashboard, which may well be your best way forward.

If you think you should be able to share a report in the same way as you can share a dashboard, you're not the only one.  However, there are a couple of ways to share an entire report, as shown below.

Generating a unique URL for a report and sharing that

This way works really well, although whether Microsoft intended it to be used in this way I'm not so sure.  Go to a report, and choose the following option:

Choose to embed a report

Choose this option from the File menu (even though you don't want to embed your report on a web page).

You can now copy and paste the URL:

Copy the URL

You can copy this URL to give anyone the right to view your webpage.

 

And in the interests of openness, here is this link!

Pages of a report

You can scroll between the pages.

 

Here's what I get for the current total number of completed tests - see if it's changed when you view it:

Total number of tests

The report should refresh, providing that there's a gateway set up on the host computer (my laptop, as it happens).

 

Out of all the ways of sharing data, this is actually my favourite: simple, straightforward and easy to do.  You might not be comfortable about sharing your data permanently with the world, however.

Sharing a report's URL

in addition to the above method, you can also share a report's URL, although I'm not sure how useful this would be:

The report URL

When you browse to a report, you have a unique website address in your browser's address bar.

You can copy this, and email it to someone.

However, having tried this out it doesn't seem that useful, as you appear to have to be logged on to the same account to view the report.  There's also a feature which allows you to add filters to the URL, but I can't get this to work, and it wouldn't be that useful anyway!

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