Creating app workspaces to share content with others in Power BI
Part two of a five-part series of blogs

You can package reports, datasets and dashboards into app workspaces, and share these with other people in your organisation and beyond (these used to be called content packs). This blog explains how to do this, and why you'll need Power BI Pro to do so.

  1. An introduction to app workspaces
  2. Creating an App Workspace (this blog)
  3. Adding content to an app workspace
  4. Viewing a shared app workspace, and publishing apps
  5. How to import apps, whether created by your organisation or another company

This blog is part of a much longer series, which together comprise a full online training course in Power BI Service.  You can see get details of our classsrom Power BI training courses here.

Posted by Andy Brown on 03 July 2017

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Creating an App Workspace

Before I show how to create an app workspace, be aware that they're not free!  Here's what you get if you try to create an app workspace using Power BI Service:

Power BI Pro message

You can't create an app workspace without first upgrading to Power BI Pro. Sorry!

Creating an app workspace

This is just like creating a group workspace (if you've never done this, of course, that won't help much):

Create app workspace

Click on Workspaces, and choose to create a new app workspace.

You can now fill in the details for your app workspace:

App workspace dialog box

Here I've called my app workspace Summary of all reports, and assigned two other people to use it (one as an administrator, one just as a workspace member).  I've also made a couple of other choices - see immediately below for what these mean.

Choosing visibility levels for an app workspace

When you create an app workspace as above, you have two choices to make.  Firstly, who can see your workspace:

Public or private workspaces

Choose the option shown above to restrict the workspace to invited members.

The second option is whether to make your workspace read-only or not:

Members can edit Power BI content

If you choose this option, other people will be able to make changes to the content of the workspace.

Editing a workspace's settings

Once you've created a workspace, you can change its details:

Editing a workspace

Choose this option to edit a workspace.

Notice that you (as creator of the workspace) are automatically added as an administrator member:

Trainer as administrator

The third account listed was added automatically.

You can now add content to your app workspace, as shown in the next part of this blog.

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