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If you find yourself constantly deleting and inserting columns every time you create a new project it might be time to consider creating a custom table that you can share between projects. This blog shows you how to do exactly that!
In Microsoft Project there are hundreds of fields, or columns of data, that you can view and enter information into. To avoid having to scroll through hundreds of columns to find a specific piece of information, Project organises its fields into tables.
A table is a preset collection of related fields that you can choose to display depending on which view you are in. Inevitably, you'll find that you won't use every field in a particular table and that you'll hide some of them, or that some tables don't have all the fields you require and that you'll have to insert them. You might even create your own custom fields that you want to add to existing tables. This isn't an issue the first couple of times you do it, but if you find yourself having to insert and delete columns every time you create a new project it might be time to consider creating a custom table.
As we mentioned above, there are several preset tables within Project and a number of ways to switch between them:
The options you see in the list will depend on which view you are in.
Here we are currently looking at the Entry table, hence the menu option reads Table: Entry.
The list of preset tables hasn't changed much over the different versions of Project.
The list of tables shown above is merely a shortlist of the most commonly used tables in Project. To get access to the full list of preset tables you'll need to delve a little deeper.
The quickest way to see a full list of tables is to right-click at the top left of the current table and choose the More Tables... option.
Click on the table that you want to see and click the Apply button to display it.
You can create a custom table using the More Tables dialog box.
Click this button to start defining your custom table. Don't forget to choose whether you're creating a Task or Resource table first!
Complete the dialog box as described below.
Once you've created a table you can choose to display it in the same way as choosing to display a preset table.
Simply click on your table's name to display it.
Select your table in the list and click Apply to display it.
When you create a custom table it will only be available in the project you are working on. To make sure that you can use your table in other projects you'll need to use the Organizer tool to copy it into the Global project template. This blog explains how to do this.
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